Custom word template

Time:2021-12-31

Custom word template

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catalogue

Necessary settings

  • Show all formatting tags

Select file – options, and under the options panel, select display – show all format tags

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Style settings

This section contains several common style designs, including “title”, “multi-level list”, etc.

Title Style

  1. Click the button in the lower right corner of the style group under the start menu panel to pop up the style manager interface, where it is much more convenient to set styles uniformly.

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  2. First, set the “title 1” style, click the drop-down menu button behind the “title 1” style, and select “modify” to open the “modify style” panel.

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  3. It is recommended to change the “style benchmark” to “no style”, because the requirements of line spacing and indentation of the text are often different from those of the title, so they are distinguished here to avoid problems with the title style caused by changing the style of the text in the future.

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  4. Click “format” in the lower left corner to set the font, paragraph, line spacing and other settings according to the requirements of different documents.

OK, set the title styles of level 1 ~ 4 respectively according to the above steps (you can also set them to level 5 and level 6, which can be configured as needed)

note:Generally, each “title 1” style will occupy a separate page. There are two ways to set “title 1” to separate pages:

  • One is to set “format” – “line feed and pagination” – “pagination before paragraph” in “title 1” style (recommended)

  • Manually insert a “section break” after each chapter

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  • Title 1 set paging effect

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Multilevel list

After setting the title style, the multi-level list is directly applied to the title, such as “1.1”, “1.1.1”, etc.

note:Do not type these numbers manually, otherwise the automatic numbering function will make mistakes. Once there are too many numbers, manual modification is very troublesome and easy to cause problems!

  1. Open the paragraph group under the start menu, select the multi-level list drop-down menu, and then select define new multi-level list.

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  2. After opening the define new multilevel list panel, first select the more button in the lower left corner to display the full view of the panel.

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  3. Select “list 1”, change the indent position of the text to 0 (or directly define all indent positions), and link “list 1” to the “title 1” style. Another optional setting is to insert “tab” or “space” after the number. This is generally not required. It is recommended to set it to “space”.

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  4. Quickly set the indent position of all text

    • Click “set all levels” on the right of “text indent position”, and in the pop-up dialog box, set “additional indent amount of each level” to 0.

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    • After clicking OK, you will see that all the indents in the list are gone.

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  5. Set the link style of level 2, level 3 and level 4 lists and the display level in the library in turn. The following is a screenshot of the secondary list, and the rest are similar.

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  6. Multi level list setting effect

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cover

Cover scorePreset coverandCustom cover, here we mainly introduce the custom cover layout.

  • Preset cover

Click “insert”, then open the “cover page” in the upper left corner, and then you can select the existing preset cover.

  • Custom cover

For the setting of the cover, you must not force typesetting with spaces or enter. It’s ugly. Typesetting may occur after modifying the format in the future. Therefore, it is recommended to set the cover with a table.

  1. Select the “insert table” command. I only insert 4 rows here as an example. The specific situation is set according to your cover page.

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  2. Zoom out the page view to see the whole paper, and then resize each row of the table.

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  3. Insert a “section break” in the blank line after the table to disconnect the cover from the body of the document.

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  4. Input the contents of each cover in each row of the form, then adjust the position of the text in the form. In the end, it’s almost like this.

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text

Some students like to set the “first line indent” of the text in the “text” style, which will automatically indent. However, note that if the “first line indent” of the “text” style is set, other contents such as “list” and “reference” should be careful, because they are based on the “text” style by default and will be indented. In fact, I prefer to mark a “tab” key in front of each text to manually indent. Although it seems troublesome, it can help me check some problems that the full text does not conform to the style format when sorting out the document, and it will not affect other style contents that do not want to be indented. Here I use manual indentation.

  1. Menu bar – start – style – body, right-click – modify.

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  2. Modify the “body” style and enter “format – paragraph”.

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  3. Then set special paragraphs, such as indenting the first line by 2 bytes

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Reference directory

The directory is divided intoManual directoryAutomatic directoryandCustom directory, here we mainly introduce the user-defined directory.

  1. Insert a new page after the cover page and select reference – table of contents – custom table of contents.

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  2. In the pop-up panel, you can see that the preview of the directory is also indented for each level of title, which can be set from modify. The outline level displayed in the directory can also be set as needed. Here we just mention that regular documents seem to require indentation, so we don’t set it here. If you want to modify, you can define the style of display level as shown in the figure below.

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  3. Finally, click OK to generate our directory. The page number displayed here may be incorrect. We will solve this problem after the page number is set, which is also convenient for you to understand the relationship between the page number and the table of contents.

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Page number

  1. Select “insert” – “page number”, and select the appropriate page number format. Here we choose the page number displayed in the center.

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  2. After clicking insert page number, it will appear in the “design” view, and then configure the page number format.

    • First, select “different home page”, so there will be no page number on the home page.

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    • Then switch to the “next page” of the page where the “table of contents” is located. Note that it is “next page”. Select the page number of this page (if you follow me, the page number here displays “3”), and then turn off “link to previous header” in “design” view. In this way, the page number of the body will be disconnected from the front.

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    • Then right-click the page number and select Format page number.

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    • Set the start page number to “1”.

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    • Then, we return to the page where the “table of contents” is located. At this time, its page number is not associated with the page number of any page, so just delete it directly. In addition, some documents require that the page number of the table of contents be set as Roman numerals or something. Now it is OK to set it directly, because the page number of the table of contents has been disconnected from the following links, and the setting will not affect the following text.

    • After setting, we select the directory item, right-click, click “update field”, and select “update page number only” in the pop-up dialog box.

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    • At this time, our page number is normal.

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header

The settings of header and footer (page number) are similar. Just disconnect “link to previous header”. You can also set “different parity pages” as needed. The key of each section here is the “section break” inserted earlier, which divides the cover, catalog and body into different sections.

Icon

The numbering function of caption is very important, especially in the writing of large documents. If the numbers are manually numbered, once the figures and tables in the middle are increased or decreased, the subsequent numbers are all wrong.The numbers of figures and tables must be annotated with headings. Do not number them manually!

  1. Select a picture and insert it into the text. Insert a new table into the body. Then, position the cursor to the next row of the diagram and the previous row of the table, and select the “insert caption” function under the “reference” menu.

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  2. Set the number of drawings and tables to include the function of chapter number, that is, in the style of “Figure 1-1” or “Table 1-1”, the first number generally refers to the number of primary title. If there is no label with the corresponding name, you need to create a new one. See the following two figures for operation.

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  3. It is best to create four new styles here, named “drawing”, “drawing name”, “table” and “table name”.

    The "chart" style is to control the paragraph format of the inserted chart;
    "Table" style is convenient to control the text font, line spacing, table spacing and other formats in the table separately;
    "Drawing name" and "table name" are used to separately control the font and paragraph format of drawing caption and table caption.
    1. First select the “drawing” style. In the “modify style” panel, set the “style benchmark” and “center alignment”, then select “format” – “paragraph” – “line feed and pagination”, and check “same page as the next paragraph”. (this function is to avoid,chartandTitleIn case of page break, of course, you can also set other paragraph formats of the figure paragraph according to the situation, etc.)

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    2. For the “drawing name” style, set the font style and paragraph format.

    3. For the “table” style, you can set cell spacing, font size and other styles separately. No screenshot, just set it according to the requirements

    4. For the table name style, in the modify style panel, select Format – paragraph – line break and pagination, and check the same page as the next paragraph. Again, this is to avoidTable nameandsurfacePage breaks occur.

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  4. After setting, the next time you insert a graph or table, you just need to select “insert caption” again. Don’t forget to apply four styles of “figure”, “figure name”, “table” and “table name” to the newly inserted figure and table and their names respectively.

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Custom template save

  1. First prepare the document template, and then save the file to the template folder (or a customized path) in the word installation directory. Later, open word and you can see your template file on the home page like other official templates.

    • In the “file” menu, click “options”, and the custom path setting is shown in the figure below.

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  2. When creating a new file, you can see the template customization template as shown in the following figure.

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Style import and export

Copy the styles in the existing document or template to the current document, and then we can directly use the copied styles

  1. Start word, open the style document, click start in the task pane at the lower right corner of start – style group to open the manage Styles dialog box. Select the edit tab and click Import / export.

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    note:Click file – options to open the word options dialog box, select the add in tab, select template in the management drop-down list, click go, and click manager in the template tab to open the Manager dialog box.

  2. Open the Manager dialog box and select the style tab. If the document has been opened in word before opening the dialog box, the styles contained in the current document and its referenced template will be displayed in the list boxes on the left and right sides of the style tab.

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  3. If word does not open the document, we can click close file and open file on the left and right sides to open the open dialog box, click all word templates, select all word files, select the document with the style to be copied, and click open to open the document.

  4. Then select the style to copy in the list box on the left (you can press shift and Ctrl to select multiple styles), and then click Copy in the middle to copy the selected style to the list box on the right.

    note:If you encounter a style with the same name when copying a style, a prompt message dialog box will pop up. If you are sure to overwrite the original style with the new style, click Yes directly.

  5. After copying, click close to pop up a prompt dialog box, and click Save to copy the style from another document to a new document.

Delete redundant blank paragraphs in batch

For example, there are two carriage returns between each paragraph of the text, resulting in redundant empty paragraphs. CTRL + H, replace in the window, put“p“P” can be replaced by “^ P”. Interested readers, click the special format below to see more information.

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Reference

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